Milestones and Action Items

Milestone #1: Set up Your Board with at least 3 Board Members

• Action Items
  •  Create Potential Board Package
  • Create a Board Recruitment process
  • Made a list of 10 potential Board members and contacted them

Milestone #2: Finalize Mission, Vision, and Values

Milestone #3: Created basic Board Policies and Procedures

• Action Item #1 IRS 990 Policies and Procedures
  • ** Conflict of Interest Policy (Part VI, Section B)
  • * Executive compensation approval process (Part VI, Section B)
  • ** Document Retention and Destruction Policy (Part VI, Section B)
  • ** Gift Acceptance Policy (Schedule M)
  • * Meeting minutes document practices (Part VI, Section A)
  • * Review process of Form 990 by the Board of Directors (Part VI, Section B)
  • ** Whistleblower Policy (Part VI, Section B)
  • * Joint Venture Policy, if applicable (Part VI, Section B)
  • * Policies regarding chapters, affiliates, and branches, if applicable (Part VI, Section B)
• Action Items #2: Board Policies and Procedures- Basic Policies
  • BOARD OF DIRECTORS SAMPLE POLICIES AND PROCEDURES Sample Table of Contents
  • 1. BOARD STRUCTURE & RESPONSIBILITIES
    • 1.1 Board Structure
    • 1.2 Committees
    • 1.3 General Responsibilities of the Board as a Corporate Body
    • 1.4 Authority and Accountability
    • 1.5 Major Duties of the Board
    • 1.6 Due Diligence – Responsibilities of Individual Board Members
    • 1.7 Oath of Office and Confidentiality Sample – OATH OF OFFICE AND CONFIDENTIALITY AGREEMENT
    • 1.8 Code of Conduct Sample – CODE OF CONDUCT
    • 1.9 Conflict of Interest Policy
      • 1.9.1 Definition of Conflict of Interest
      • 1.9.2 Principles for Dealing with Conflict of Interest
      • 1.9.3 Examples of Conflict of Interest on the Part of a Board Member
    • 1.10 Disposition of Complaints and Disputes involving Directors
  • 2. ROLES OF THE OFFICERS OF THE BOARD
    • 2.1 President
    • 2.2 Vice President
    • 2.3 Treasurer
    • 2.4 Secretary
  • 3. ROLE OF COMMITTEES
    • 3.1 Composition
    • 3.2 Function
    • 3.3 Relationship to Staff
    • 3.4 Nominating Committee
  • 4. STYLE OF GOVERNANCE
  • 5. BOARD RESPONSIBILITIES
    • 5.1 Planning
      • 5.1.1 Strategic Plan
      • 5.1.2 Annual Operating Plan
      • 5.1.3 Planning Cycle
    • 5.2 Financial Stewardship
    • 5.3 Human Resources Stewardship
    • 5.4 Performance Monitoring and Accountability
    • 5.5 Risk Management
    • 5.6 Community Representation and Advocacy
    • 5.7 Management of Critical Transitional Phases
  • 6. EXECUTIVE AUTHORITY
    • 6.1 Delegation to the Executive Director
    • 6.2 Appointment of the Executive Director
    • 6.3 Executive Director’s Performance Evaluation
    • 6.3.1 General
    • 6.3.2 Procedure
  • 7. BOARD DEVELOPMENT
    • 7.1 Recruitment and Screening of New Board Members
    • 7.2 Orientation of New Members
  • 8. BOARD MANAGEMENT
    • 8.1 Meetings
    • 8.2 Board Member Attendance
    • 8.3 Board Work Plan/Objectives
    • 8.4 Board Self-Evaluation
    • 8.5 Conflict Resolution
    • 8.5.1 Managing Issues-Based Conflict
    • 8.5.2 Managing Personality-Based Conflict
  • 9. BOARD DECISION-MAKING
    • 9.1 Decision-Making Process
    • 9.2 In Camera Meetings
  • 10. DISSOLUTION OF ABC NONPROFIT
  • 11. SAMPLE POLICY FORMAT/TEMPLATE
  • 12. EXECUTIVE DIRECTOR – JOB DESCRIPTION

Milestone #4: Begin Grassroots Fundraising

• Action Item #1
  • Start from Within- Make a list of 50 friends and family
• Action Item #2
  • Contact your list
• Action Item #3
  • Create and Mail an Introductory Appeal Letter